Satisfied Clients
2500 +
Global Corporations
5 +
Industries Served
5 +
Invoices / month
1 M+
E-INVOICING INTEGRATION
Integrate ZATCA e-invoicing to ensure compliance
SowaanERP offers a solution for smooth integration of Zakat, Tax, and Customs Authority (ZATCA) electronic invoicing systems. The Zatca e-invoicing ensures that enterprises operating in Saudi Arabia remain compliant with the ever-changing tax laws. Their solutions are designed to streamline and automatize the invoicing process and provide integration with various Enterprise Resource Planning (ERP) and Point of Sale (POS) systems.
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Key features of SowaanERP's e-invoicing integration
- Wide Compatibility
The solutions of SowaanERP have been designed to be compatible with all major ERP systems such as SAP B1, Oracle, Microsoft Dynamics, as well as customized solutions. This flexibility means that companies are able to integrate their existing systems with .
- Flexible deployment options
Businesses can choose between cloud-based solutions and on-premise deployments. There are data hosting options within Saudi Arabia, aligning with requirements regarding data residency.
- Diverse Integration Methodologies
SowaanERP supports various integration methods that include API integrations for instantaneous data exchange. File Transfer Protocol (FTP/S-FTP) to process batch data, and Excel/manual uploads on non-integrated systems.
- Certification of Compliance
Being a zatca approved e-invoicing software, SowaanERP ensures that all invoices generated meet the requirements of regulatory authorities and are ready for audit.
- Fast deployment and high-volume capabilities
Companies can complete integration as soon as possible and process millions of invoices per day to ensure scalability and high performance.
Understanding ZATCA's e invoicing
saudi arabia phases and waves
Phase 1: The Generation Phase
ZATCA has adopted a phased method of e-invoicing. Phase 1. (the generation Phase) beginning on the 4th of December, 2021, which requires companies to switch from manual invoice to electronic generation. Phase II (the integration Phase) started on January 1, 2023. This phase requires the integration of systems used by taxpayers in ZATCA’s platform, Fatoora which allows instantaneous invoice reporting.
Phase 2: The Integration Phase (Ongoing in Waves)
ZATCA’s e-invoicing phase 2 is being implemented in stages, slowly merging businesses based on annual revenue in zatca waves. Beginning with large businesses by 2023, those that earn SAR one million and above will fully integrate by the end of October 2025. Each successive wave reduces the revenue threshold, while ensuring that all taxpayers are in compliance with actual-time invoice reporting. Companies are given up to six months’ notice to get ready for the integration.
Compliance Requirements
Phase 2 introduces more stringent conformity measures, such as
- System Integration
Businesses should integrate their e-invoicing systems to zatca fatoora portal to enable instantaneous data exchange.
- Standardized formats
Invoices conform to zatca invoice format specifications for formats, which ensures the sameness and efficiency of processing.
- Other Data Fields
Invoices must contain additional fields, as required by zatca e invoicing software for clarity and details.
- Secure Storage
Companies must secure store electronic invoices, while ensuring the integrity of data and making it accessible to audit.
SowaanERP’s solutions have been designed to satisfy these requirements making it easy for companies to follow zatca invoice format.
Why Choose SowaanERP for E-Invoicing?
SowaanERP guarantees the timely fulfillment of Zatca e-invoicing phase 2 requirements, using strong and flexible solutions that can be specifically designed according to the Saudi Arabian market.
- Automated Compliance
Create fatoora zatca compliant invoices quickly and easily.
- Seamless Integration
Connect directly to fatoora zatca developer portal.
- Real-Time Reporting
Make sure you get instant confirmation of invoices and the submission.
- Secure Cloud Storage
Save and retrieve invoices securely.
- Multi-Format Support
Create bills in XML as well as PDF/A-3 format.
Ready to Begin?
Get Started Today
Make sure your company uses zatca approved e-invoicing system to remain ZATCA compliant with SowaanERP. Contact us today to arrange an initial demonstration and change your invoicing process without hassle.
FAQs
ZATCA e-invoicing is a digital invoicing system created by Saudi Arabia’s Zakat, Tax, and Customs Authority (ZATCA) to control financial transactions and improve tax compliance. It requires companies to create, store and send invoices electronically by using a ZATCA approved software. The implementation is through 2 phases: Phase 1 (Generation Phase), which requires businesses to produce electronic invoices instead of manually-written invoices and the second phase (Integration phase), which mandates real-time reports and the integration of ZATCA’s FATOORA platform.
ZATCA (Zakat Tax and Customs Authority) is a regulatory authority responsible for regulating customs and taxes within Saudi Arabia. The company introduced electronic invoices to increase transparency in taxation, cut down on fraud, and to ensure compliance with VAT. FATOORA is ZATCA’s official electronic invoicing platform that allows for the electronic processing, issuance and invoicing of invoices.
E-invoicing allows businesses to save money and ensure compliance. It simplifies the process of invoicing, increasing the efficiency of cash flow and operations. Automated processes reduce human error which improves efficiency of accounting records. Electronic invoices make audits more efficient and easier for companies.
To verify the eligibility of e-invoicing for a particular wave, companies can go to ZATCA’s website and visit the section on e-invoicing compliance. Enter VAT registration information and determine their wave. ZATCA has issued different phases of implementation depending on the size of a business, so checking the official deadlines is essential. Being informed of ZATCA announcements will ensure that businesses stay in compliance with the ever-changing laws.
Businesses should adopt ZATCA-compliant electronic invoicing software that can generate and save invoices electronically. Tax invoices must contain the mandatory fields, such as QR codes, buyer information and VAT details. Integrating ZATCA’s Fatoora system is essential to provide real-time reports and validation. Furthermore, companies must preserve e-invoices for a minimum of six years in order to meet legal requirements.
The best e-invoicing solution that meets ZATCA compliance requirements is SowaanERP. It offers automated invoice generation and submission, direct integration with FATOORA for real-time reporting, multi-format invoice generation (XML and PDF/A-3), cloud storage for secure and accessible invoice management and compliance updates to align with ZATCA’s latest regulations
- Registration with ZATCA
- Choose an e-invoicing that is compliant.
- Integration with FATOORA
- Set invoice settings
- Conduct testing
- Get started with real-time reports to FATOORA.
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